Satisfactory Academic Progress (SAP) Policy

SAP Clock Hour Policy

Merryfield has an evaluation check point for all students once they have completed 150 hours, if the student does not meet SAP whether its qualitative or quantitative the student will be counseled and all the SAP requirements will be reviewed to ensure the student understands the importance of Title IV aid and eligibility requirements.

A student’s Satisfactory Academic Progress (SAP) in the program is reviewed to determine if a student is eligible to continue to the next evaluation point. SAP applies to all students regardless of whether they are receiving Title IV funds. SAP is measured at 300 clock hours. The school will determine that the student has successfully completed both the clock hours and weeks of instructional time required for the period evaluated. At 300 completed clock hours, if a student is not meeting the SAP requirements they would no longer receive Title IV funds. Any student that wishes to remain in school must appeal the unsatisfactory progress status. The appeal must be given to the school Director for evaluation. If the school Director approves the appeal, the student will re-gain Title IV eligibility.

Appeal Process/Re-gaining Eligibility – Students has the option to submit an appeal to the School Director within 30 days based on mitigating circumstances such as illness, death in the family, etc. The appeal from the student must state why they did not meet satisfactory academic progress and what has changed that would now allow them to meet satisfactory academic progress. If the school Director approves the appeal, the student will re-gain Title IV eligibility.

There are two SAP requirements. One is qualitative and one is quantitative.

Qualitative -a student must maintain a cumulative GPA of 2.0 or better in order to remain in school and be considered in good academic standing at each evaluation point of 300 and 600 scheduled hours. The School Director may permit a student to retake a failed examination. A passing grade on the retaken examination would replace the original failed grade. The school maintains all student progress records.

Serious illness or injury to student or If the student’s cumulative GPA is below a 2.0 at the evaluation point of 300 scheduled clock hours, the student will be placed on financial aid warning for the next evaluation period. The student must raise their cumulative GPA to a 2.0 or better by the end of the warning period. If they fail to do so financial aid eligibility is terminated. They must file an appeal with the School Director if they want to remain in school. After a successful appeal the student will be placed on financial aid probation and will not be eligible for additional funding.

Quantitative – Attendance is checked at each evaluation point. A student must have at least 67% attendance at the 300 clock hour evaluation period, or the student will be placed on financial aid warning for the next evaluation period. If the student fails to meet the 67% attendance by the end of the warning period, financial aid eligibility is terminated. The student must file an appeal with the School Director if they wish to remain in school. If the appeal is approved the student will be placed on financial aid probation and will not be eligible for any additional financial aid

The students must also complete the program within maximum timeframe. Maximum timeframe is 1.5 times the normal time frame required to complete the program. Normal time frame for full time students is 8 months and maximum timeframe is 12 months with each payment period no longer than 6 months. Part time students normally complete the program in 10 months with a maximum time frame of 15 months with each payment period no longer than 7.5 months.

If a student is not a Title IV recipient, and at the time of an SAP evaluation is not meeting the minimum standards of 67% attendance and a cumulative GPA of 2.0 or better, they will be placed on academic probation. The student will be counseled on the risks and consequences of reaching the maximum timeframe for program completion. Students not receiving Title IV funding who are in a Title IV program will be evaluated at the same time as a Title IV student.

Official Leaves of Absence, withdrawals, and other official interruptions of training are not computed in the maximum timeframe.

Examples Mitigating Circumstances:

Immediate family member (parent, spouse, sibling, child) that required extended recovery time

Death of an immediate family member

Significant trauma in student’s life that impaired the student’s emotional and/or physical health

Withdrawal due to military service

Other unexpected circumstances beyond the control of the student

Voluntary Withdrawal

Students who have voluntarily withdrawn from the school or who were terminated for reasons other than failure to maintain satisfactory academic progress may apply for re-admission to the School Director. If approved for re-admission the student must sign a new enrollment agreement and will start in the next scheduled start date and will return in the same status as prior to withdrawal or termination.

The point in time that a student returns to school will depend on the previous class training that the school credits the student.

Note: Circumstances related to the typical adjustment to college life such as working while attending school, financial issues related to paying bills and car maintenance/travel to campus is not considered as extenuating for purposes of appealing suspension of financial aid.

Standards of Academic Progress for VA Students

Students receiving VA educational benefits must maintain a minimum cumulative grade point average (CGPA) of 2.0 or better each evaluation  period.

A VA student whose CGPA falls below 2.0 at the end of any evaluation period will be placed on academic probation for a maximum of two consecutive terms of enrollment.  If the VA student’s CGPA is still below 2.0 at the end of the second consecutive term of probation, the student’s VA educational benefits will be terminated.

A VA student terminated from VA educational benefits due to unsatifactory progress may petition the school to be re-certified after the attaining a CGPA of 2.0

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