Return To Title IV Policy

The Federal Return of Title IV funds formula (R2T4) dictates the amount of Federal Title IV aid that must be returned, to the federal government by the school; and/or the student. The federal formula is applicable to an eligible student receiving federal aid when that student withdraws. If a student did not start or begin attendance at the school, the R2T4 formula does not apply. For official withdrawals a student’s withdrawal date is the date the school received notice from the student that they are withdrawing. Official Withdrawal Process: If a student wishes to withdraw from school, they must notify the Director or the Registrar of the school. The notification may be in writing or orally. The date the notification is received is the date of determination. The Director or the Registrar will begin the withdrawal process. For unofficial withdrawals a student’s withdrawal date is their last day of physical attendance. The school’s determination that a student is no longer in school for unofficial withdrawals is determined after 14 days of non-attendance. Any aid received post LDA and prior to Date of Determination (DOD) is aid that could have been disbursed

The Federal formula requires a Return of Title IV calculation if the student received or could have received federal financial assistance in the form of Pell Grants, Direct Loans or Direct Plus Loans and withdraws from the institution. The percentage of Title IV aid earned is equal to the percentage of the payment period that was completed as of the withdrawal date. The percentage that has not been earned is calculated by subtracting the percentage of Title IV aid earned from 100%. The percentage of the payment period completed is calculated by the hours scheduled in the payment period as of the withdrawal date divided by the scheduled hours in the payment period. The amount to be returned is calculated by subtracting the amount of Title IV assistance earned from the amount of Title IV aid that was or could have been disbursed as of the withdrawal date. If a student receives less Title IV funds than the amount earned, the school will offer the Student a disbursement of the earned aid that was not received at the time or their withdrawal which is a post withdrawal disbursement. Post withdrawal disbursements will be made from the Pell grant funds first eligible. If there are current educational costs still due the school at the time of withdrawal, a Pell grant post withdrawal disbursement will be credited to the student’s account. Any Pell grant funds in excess of current educational costs will be offered to the student and the school must receive the student’s authorization before crediting their account.

If a credit balance still exists on the student’s account after the R2T4 and institutional refund calculations are done, that credit balance will be used to pay any grant overpayment that exists based on the current withdrawal within 14 days from the date that the R2T4 calculation was performed. The overpayment must be eliminated prior to offering a credit balance to the student.

The following Title IV refund distribution is used for all FSA students due a refund:

Unsubsidized Direct Loan/Unsubsidized

Subsidized Direct Loan/Subsidized

Direct PLUS Loans (Parent)

Federal Pell Grant

Refunds will be made to the federal programs within 45 days of the student’s date of determination.

The statute requires that a student is responsible for all unearned Title IV program assistance that the school is not required to return. This is determined by subtracting the amount returned by the school from the total amount of unearned Title IV funds to be returned.


Termination Policy

A student may be dismissed by the Director of Operations of the Merryfield School of Pet Grooming prior to completion of the program for any of, but not limited to, the following reasons:

1. Insufficient academic progress as outlined in the school’s Satisfactory Progress Policy.

2. Failure to comply with rules outlined in the catalog covering Student Conduct.

3. Nonpayment of the tuition balance before the first day of class.

4. Fourteen consecutive days of absence without written notice to the school.

5. Failure to successfully complete the program within the maximum time frame

Appeal Process

Students may appeal any disciplinary action taken by the school to terminate their training. An appeal must be in writing, providing thorough explanation of events leading up to said action and why the student feels the action should be reversed. Appeals must be submitted within five days of the student’s termination. Appeals received must be reviewed by school administration within 5-7 business days. Students will be notified of the school’s decision promptly. The Director of Operations will render the final resolution on all appeals.

Refunds and Credit Balances

Refunds are paid within 14 days by check or cash if the refunded amount is $50.00 or less.


Check out our Catalog!

Download our catalog for more detailed information on programs and courses offered at Merryfield.


Check out our Catalog!